Tuesday, June 18, 7:00PM (NST: -3:30)
via Zoom
Directors Present:
Megan Samms
Kate Golding
John Weber
Emily Jan
Michael Flaherty
K. Claire MacDonald, recorder of minutes
(Regrets, Michelle MacKinnon)
Bethany Mackenzie, staff
Members Present:
Noémie Pomerleau-Cloutier
Rose Bouthlier
Chelsea Mitchell
BJ Danylchuk
Daniel Rumbolt
- Call to Order
With a quorum present (5 Members, 6 Directors), the Meeting was called to Order at 7:05pm - Welcome, Housekeeping, Land Acknowledgment
Megan opened the meeting, and Bethany shared Land Acknowledgement. - Respectful Behavior at UHA
Megan reviewed the Respectful Behavior guidelines shared with all attendees in advance of the meeting (attached)
New anti-oppression documents will be discussed later in the meeting. - Introduction of Board Members
The board of directors introduced themselves. - Approval of the Agenda
There was a call for any additions to the agenda.
There was a motion to adopt the agenda (attached)
Motion: Noemie Second: John - Approval of minutes from 2023 AGM
There was a motion to adopt the Minutes of the 2023 AGM.
Motion: John Webber Second: Emily Jan - Chair of the Board Report: Megan
Megan presented the Board Report. (Attached) - Treasurer’s Report / Finance Committee: Mike
Mike presented the Treasurer’s Report – available upon request
Emily added a note that Canada Council is also part of our first successful composite (multi-year) grant, which puts us in a great position for next year and lines us up to be able to apply for their Core funding in the next round (2026) - Fundraising Report: Kate
Kate presented the Fundraising Report (attached) - Presentation of 2023 Programming Review: Bethany
Bethany presented the 2023 Programming recap, and upcoming plans for 2025-2026. (Attached) - Presentation of new Anti-Harassment and Oppression Documents
Megan presented on behalf of John (head of the anti-oppression committee)
New committee was formed to draft new documents that focus on harm reduction within the context of an artist run space
Documents are attached here:
Anti-Harassment
Code of Conduct
These are first-draft, living documents that will be edited over time as needed
Vote to approve new Anti-Harassment and Oppression Documents:
All in favor
Motion to adopt these documents: Mike Second: Kate - Varia – Open the floor for comments etc.
Mike mentioned that we aren’t doing any elections this year as there are no vacancies at the moment, however there are are wide range of volunteer opportunities available with our various committees (more info on volunteer opportunities here) - Closing Remarks
- Adjournment
The meeting was adjourned at 8:02pm